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 Requirements for inclusion in the PAGCOR's Registry of Suppliers


Bidding Projects  >>click here<<      

REQUIREMENTS FOR LOCAL SUPPLIERS (INITIAL)    [ Application Form ]


BASIC DOCUMENTARY REQUIREMENTS:
1. Company Information Form
2. Company Profile including list of clients
3. List of products/items being offered including brochures and catalogues (if any)
4. Detailed location sketch of company office, factory and/or warehouse
LEGAL DOCUMENTS:
5. Certified True/Machine Copy of Registration Certificate from:
a. Securities and Exchange Commission (SEC) including Articles of Incorporation / Co-Partnership and By-Laws or
b. Department of Trade and Industry (DTI)
6. Photocopy of the following documents:
a. Valid and current Mayor’s Permit / municipal license
b. BIR Registration Certificate
c. Valid or current Certificate of Dealership/Exclusive Distributorship (if applicable)
d. Valid Certificate of PhilGEPS Registration
e. Valid and current Licenses required by law (applicable to your line of business)
FINANCIAL DOCUMENTS:
7. Certified True Copy of Income Tax Return for the previous or its preceding year and its corresponding audited Financial Statements, stamped “received” by the BIR including photocopy of ITR and AFS filed two (2) years prior to year of application.
OTHER REQUIREMENTS:
8. Certification from the supplier/contractor that all proposals to be submitted to PAGCOR are VAT exclusive (3 copies).
9. Notarized secretary’s certificate (in case of corporation, partnership or joint ventures) or a special power of attorney (in case of sole proprietorship) appointing the duly authorized and designated representative of the supplier.
10. FOR BIDDING AND OTHER ALTERNATIVE MODES OF PROCUREMENT:
a. Tax Clearance Certificate - issued by the Collection Enforcement Division of the BIR National Head Office.
  FOR SMALL VALUE PROCUREMENT AND SHOPPING:
b. Notarized certificate attesting that the supplier is free and clear from any outstanding tax liabilities to the government.
* NOTE: For Suppliers with intention to join Public Bidding, Kindly submit a Tax Clearance Certificate issued by Bureau of Internal Revenue in advance for record/ reference purposes.

REQUIREMENTS FOR LOCAL SUPPLIERS (RENEWAL)    [ Application Form ]


BASIC DOCUMENTARY REQUIREMENTS:
1. Company Information Form
2. List of products/items being offered including brochures and catalogues (if any)
3. Detailed location sketch of company office, factory and/or warehouse
LEGAL DOCUMENTS:
4. Photocopy of the following documents:
a. Valid and current Mayor’s Permit / municipal license
b. Valid or current Certificate of Dealership/Exclusive Distributorship (if applicable)
c. Valid Certificate of PhilGEPS Registration
d. Valid and current Licenses required by law (applicable to your line of business)
FINANCIAL DOCUMENTS:
5. Certified True Copy of Income Tax Return for the previous or its preceding year and its corresponding audited Financial Statements, stamped “received” by the BIR including photocopy of ITR and AFS filed two (2) years prior to year of application.
OTHER REQUIREMENTS:
6. Certification from the supplier/contractor that all proposals to be submitted to PAGCOR are VAT exclusive (3 copies).
7. Notarized secretary’s certificate (in case of corporation, partnership or joint ventures) or a special power of attorney (in case of sole proprietorship) appointing the duly authorized and designated representative of the supplier.
8. FOR BIDDING AND OTHER ALTERNATIVE MODES OF PROCUREMENT:
a. Tax Clearance Certificate - issued by the Collection Enforcement Division of the BIR National Head Office.
  FOR SMALL VALUE PROCUREMENT AND SHOPPING:
b. Notarized certificate attesting that the supplier is free and clear from any outstanding tax liabilities to the government.
* NOTE: For Suppliers with intention to join Public Bidding, Kindly submit a Tax Clearance Certificate issued by Bureau of Internal Revenue in advance for record/ reference purposes.

REQUIREMENTS FOR FOREIGN SUPPLIERS    [ Application Form ]


BASIC DOCUMENTARY REQUIREMENTS:
1. Company Information Form
2. Company Profile including list of clients (in English)
3. List of products/items being offered including brochures and catalogues (if any)
LEGAL DOCUMENTS:
4. Registration Certificate from:
a. Securities and Exchange Commission (SEC) including Articles of Incorporation / Co-Partnership and By-Laws or
b. Department of Trade and Industry (DTI)
5. Valid and current Mayor’s Permit / municipal license
6. Photocopy of valid and current Certificate of Dealership/Exclusive Distributorship (if applicable)
FINANCIAL DOCUMENTS:
7. Income Tax Return for the year 2013 or 2012 (consularized or notarized)
8. Audited Financial Statement for the year 2013 or 2012 (consularized or notarized)
9. Valid Certificate of Registration from Philippine Government Electronic Procurement System (PHILGEPS) - log on to http://www.philgeps.gov.ph to register your company.
10. Notarized Certificate attesting that your company is free and clear from any outstanding tax liabilities to the Philippine Government.
* NOTE: For Suppliers with intention to join Public Bidding, Kindly submit a Tax Clearance Certificate issued by Bureau of Internal Revenue, Philippines in advance for record/ reference purposes.
OTHER DOCUMENTS:
11. Authorization to PAGCOR representative to verify the authenticity of the documents submitted in connection with your request for inclusion in PAGCOR registry of suppliers (notarized)
12. Certification that all proposals to be submitted to PAGCOR are VAT Exclusive (original)
13. Secretary’s Certificate appointing the duly authorized and designated representative of the supplier. (notarized)
* If the said document is not being issued by your country, kindly provide a sworn statement to support your claim.
The above legal and financial documents to be submitted by foreign manufacturers, suppliers, distributors and contractors may be substituted with the appropriate equivalent documents issued by the country of the foreign firm concerned provided that they are in “English”.
  For inquiries please call Ms. Mary Grace A. Mendoza at +632 521-1542 local 244/225 or +632 526-0567

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